Before packing, a jewellery order should be counted style by style into sealed, labelled polybags, checked for finish on a sample from each style, and recorded on a packing list that shows which styles and quantities sit in each carton. That list must match the purchase order line by line, or short shipments and mixed-up styles will surface at your warehouse instead of in Rajkot.
With dozens of small, similar-looking designs in one order, counting mistakes are one of the most common problems buyers report.
Count into standard packs
- Agree a standard inner quantity, such as 6, 12 or 24 pieces per polybag.
- Seal each polybag and label it with the style number, colour, quantity and lot number.
- Keep different colours or plating finishes of the same style in separate bags.
- Put a set number of inner bags in each inner box, labelled the same way.
- Record any odd quantity on a separate label so it is easy to spot.
Check before sealing
Counting is also the last chance to catch defects. Pull a sample from each style and check plating colour against the approved sample, stone setting, clasps and hooks, and any loose parts. Pieces that fail go back for repair before they are counted into the shipment.
Check that each bag holds the right style. Similar designs are easy to mix, especially when only the stone colour differs. A photo of each style's label next to its contents makes later checks easier.
The carton-wise packing list
The packing list should show each carton by number, and for each one the styles, colours, quantities, gross and net weight and dimensions. Total quantities per style must equal the order. Send it to the buyer before the cartons are sealed so any gap can be fixed while goods are still at the workshop.
A full pre-shipment inspection goes further and checks a random sample against an agreed quality level. Counting at packing is the step that makes that inspection quick.
Write it into the order
Put the inner pack quantity, labelling and packing list format in your purchase order. See what a jewellery purchase order should include.
Agree in advance what counts as a shortage. Some buyers accept a small shortfall per style if it is credited on the invoice, while others need exact quantities for retail orders. Write your rule into the order so the maker knows whether to finish missing pieces or ship short.
What this means for a buyer
A clear count at packing saves arguments later. Creston & Co works for buyers only, for a fixed fee agreed in writing. We check counts and finish at Rajkot workshops, match the packing list to your order and supervise sealing. Start with a free sourcing review.