Send the product, the spec you have, the volume per order, how often you order, the destination country and your timing. Add which services you want, and a photo or label of what you buy today if you have one.
An agent's quote depends on how much work the job involves. A clear brief lets the agent see that work and quote it firmly, instead of guessing.
The essentials
- Describe the product in your own words, with a photo, a label or a sample of what you buy today if you have one.
- Send the specification you have, even a rough one, or say that you need help drafting it.
- State the volume per order, in units, kilograms or containers, and how many orders you expect a year.
- Name the destination country and port, so the right tests, labels and documents are planned from the start.
- Give your timing: when you need the first lot, and any season or deadline you already know about.
- List the services you want, from a single audit to the full chain from search to delivery.
Details that make the quote firmer
Some details change the amount of work a lot. Tell the agent whether you already have a supplier, and whether you want it reviewed or replaced. Say whether the goods are your own brand, because private label adds artwork, printing and labelling work.
Mention any certification your customers expect, such as organic, food safety or social compliance. Say which Incoterm you prefer, or whether you need advice on it. Note any past problems with this product, such as failed tests, short weight or late delivery. Those tell the agent where to focus.
If you have a target landed cost, you can share it. A good agent will tell you honestly whether it looks realistic.
What you do not need yet
You do not need supplier names, a full technical file or a final spec to ask for a quote. Many buyers come with only a product and a market. A good agent will help you build the rest, and the first call is the place to start.
You also do not need to share confidential details before an NDA is in place. Describe the product generally at first, and send detailed specs or prices once the agreement is signed. Our article on sourcing agent NDAs explains what one covers.
What you should get back
A proper quote from an agent sets out the scope of work, the fee, what is charged at cost, such as lab tests or third-party inspection, and the points where you sign off. It should not depend on the price you pay the factory. Our guide on what a sourcing agent costs explains what drives the fee.
Next step
Our quotes are given per engagement, after a short call about your brief. To send yours, book a free sourcing review.